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By March 31, 2020, providers of any of the services listed here that are designed specifically for groups of individuals with developmental disabilities are required to complete a self-assessment regarding their current level of compliance with the federal Home and Community-Based Services (HCBS) Final Rule.

The assessment is available online and can be accessed here. If you have not already received an email with log-in information, please register a new account.

More information regarding the HCBS Final Rule can be found on the DDS Website.

The eBilling system will be down for maintenance from Friday, August 18, 2023, 6:00 pm to Sunday, August 20, 2023 6:00 pm.

Workforce Development and Training: Direct Service Professional Training Stipend Program

Enclosure A - DSP Training Stipend Program Fact Sheet

Enclosure B - DSP Training Stipend Program FAQs

Enclosure C - DSP Training Stipend Agreement

RATE MODEL INCREASES The rates for the following codes are in process:

• 896 SLS • 109 Supplemental Residential Program Support
If you do not see an invoice, we are working on updating your rate.  Once the update is complete, the invoice will be generated at the end of business day on Monday, May 2, 2022. For SLS only - invoices for April will be due by Monday, May 9th in order to be paid on Friday, May 13, 2022. The rates for the following code have been received but have not been updated:

• 062 Personal Assistance
The invoices will be generated with the old rates. RCOC will fund the increase when the invoice is paid on May 30, 2022. The rates for the following codes have not been finalized by DDS.

• 113 Specialized Residential Facilities • 862 In-Home Respite Agencies (report discrepancy) • 904  Family Home Agencies • 900 EBSH Facility • 901 EBSH Individual Services
The invoices will be generated with the old rates.  RCOC will fund the increase retroactive to April, 1 2022, once the rates are finalized. If the service provided is eligible for an increase, it is not listed above and the rate did not change; it may be due to one of the following reasons:

• RCOC did not receive the requested information from the vendor. • There is an error in the rate calculation; RCOC must follow-up with DDS. • The vendorization was completed after the rates were finalized.  DDS will provide direction to RCOC on how to request the updated rate.

NCI Staff Stability Survey

Vendors are strongly encouraged to participate in the National Core Indicator’s (NCI’s) Staff Stability Survey. Information regarding the survey is available below.

Staff Stability Survey Summary

Staff Stability Survey Summary (expanded) February 2022

DDS PowerPoint Gathering Data on the DSP Workforce

ALTERNATIVE SERVICES – You must attach the appropriate monthly attendance sheet to your eBilling Invoice:

RCOC Alternative Service Monthly Attendance Sheet 010121

RCOC Alternative Services Monthly Rate Billing Information 010121

Alternative Service Monthly Attendance Sheet - Service months September 2020 to December 2020.

Alternative Service Monthly Attendance Sheet – Sample

Alternative Nonresidential Services FAQs


DDS directive 01-08320 issued August 10, 2020.

COVID-19 ABSENCES - absence billing as a direct result of COVID-19 outbreak in California effective March 2020 to August 2020. The COVID 19 Monthly Attendance Sheet must be attached to the eBilling Invoice:

COVID-19 Monthly Attendance Sheet

COVID-19 Monthly Attendance Sheet Upload Instructions

COVID-19 Emergency Billing March 2020

COVID-19 FAQs Updated 06-11-2020

RCOC Memo to Vendors

DDS Memo to All Regional Center Executive Directors

To ensure payment, vendors should submit their invoices to RCOC as soon as possible but no later than one year from the provision of services, as per the Terms and Conditions of RCOC’s Purchase Order/Authorization. If you have questions about invoices submitted that have not been paid, please contact your assigned payables staff person.

Please note that the Department of Developmental Services (DDS) determines when the prior fiscal years will close; Fiscal year 2020-2021 is closed. RCOC cannot pay any services provided on or before June 30, 2021.

Billing and Payment Information (002)

Reimbursement Rates

DDS Community Care Facility Rates

Return to the RCOC main website